Home » Memo Templates » Handwritten Style Memo Sample

Handwritten Style Memo Sample

Saturday, July 19th 2025. | Memo Templates

memo format

Handwritten Memo Sample

Handwritten Memo: A Personal and Practical Touch

In today’s digital age, the speed and convenience of email and instant messaging often overshadow the simple charm and directness of handwritten communication. While electronic memos remain dominant in formal settings, a handwritten memo offers a unique alternative for internal communication, especially when aiming for a personal touch, increased attention, or a sense of urgency. This document explores the value, context, and examples of handwritten memos, offering a guide to crafting effective and memorable handwritten messages.

Why Choose a Handwritten Memo?

Before delving into samples, it’s important to understand the advantages of choosing a handwritten memo over its typed counterpart:

Personalization: Handwritten notes convey a level of care and attention that digital messages often lack. The effort involved in physically writing something makes the recipient feel valued and the message more sincere.
Attention-Grabbing: In a sea of emails, a handwritten note immediately stands out. Its novelty and unique appearance draw the eye and increase the likelihood of it being read promptly.
Informality and Approachability: For internal communication, especially between colleagues with established relationships, a handwritten memo can create a more relaxed and approachable atmosphere. It can break down barriers and foster a sense of camaraderie.
Urgency: While seemingly counterintuitive, a handwritten memo can sometimes convey a greater sense of urgency. Think of a sticky note hastily scribbled and placed on a desk – it suggests immediacy and importance.
Limited Resources: In situations where access to computers or printers is limited, a handwritten memo provides a practical and readily available solution.
Confidentiality: In certain instances, a handwritten memo can be considered more secure than a digital document, as it is less susceptible to hacking or unauthorized access. This is, however, a relative consideration and should not be the sole determinant of security.

When to Use a Handwritten Memo

Handwritten memos are best suited for specific situations:

Short, Concise Messages: Handwritten memos are ideal for conveying brief updates, reminders, or requests. They are not well-suited for lengthy reports or complex data.
Internal Communication: These memos are most effective within teams or departments where a personal touch is valued and informality is acceptable.
Thank You Notes: A handwritten thank you note is always a thoughtful gesture. It expresses genuine appreciation and strengthens relationships.
Congratulatory Messages: Celebrating a colleague’s achievement with a handwritten note adds a personal and memorable touch to the occasion.
Reminders: Brief reminders about deadlines, meetings, or tasks can be effectively communicated with a handwritten memo.
Quick Updates: Sharing quick project updates or announcing minor changes can be done efficiently with a handwritten memo.
Brainstorming: During brainstorming sessions, handwritten notes can encourage free-flowing ideas and collaboration.

Handwritten Memo Samples

Here are several examples of handwritten memos tailored for different scenarios:

Sample 1: Quick Reminder

(Imagine a sticky note)

To: Sarah

Meeting with Client X – Thurs @ 2 PM – Conf. Room B

– Mark

Why it works: This is a concise and direct reminder. The use of a sticky note format emphasizes the urgency and brevity of the message.

Sample 2: Thank You Note

(Written on a small card)

Dear Emily,

Just wanted to send a quick note to thank you for your help with the presentation last week. Your insights were invaluable, and I really appreciate you going the extra mile.

Best,

David

Why it works: The handwritten format makes the thank you feel more genuine and heartfelt. The specific mention of Emily’s contribution (“Your insights were invaluable…”) adds to the sincerity.

Sample 3: Congratulatory Message

(Written on a small card)

Hi John,

Congratulations on your promotion to Senior Manager! This is a well-deserved recognition of your hard work and dedication. Wishing you all the best in your new role.

Sincerely,

Lisa

Why it works: The handwritten message conveys a sense of personal celebration and support for John’s achievement.

Sample 4: Quick Update

(Written on a small notepad page)

To: Team

Just a quick update on Project Alpha: The database migration is complete! We’re now testing the new system. I’ll send out a more detailed report tomorrow.

Thanks,

Michael

Why it works: This provides a timely and concise update on the project’s progress. The handwritten format adds a personal touch to the update, making it feel less formal and more collaborative.

Sample 5: Urgent Request

(Written on a piece of paper with “URGENT” highlighted)

To: IT Support

My computer is freezing constantly! I need urgent assistance. Please come to my desk (ext. 245) ASAP.

Thanks,

Susan

Why it works: The use of “URGENT” and the direct request for immediate assistance convey the seriousness of the issue. While a digital support ticket is often the norm, this handwritten note can be effective in a time-sensitive situation.

Tips for Writing Effective Handwritten Memos

To ensure your handwritten memo is effective, keep these tips in mind:

Keep it Brief: Handwritten memos are best for short, concise messages. Avoid lengthy explanations or complex details.
Use Clear and Legible Handwriting: Ensure your handwriting is easily readable. If your handwriting is naturally difficult to decipher, consider printing the recipient’s name at the top and using block letters for key information.
Use Appropriate Tone: Tailor your tone to the recipient and the context of the message. Consider your relationship with the recipient and the formality of the situation.
Proofread: Even though it’s handwritten, take a moment to proofread your memo for any errors in spelling or grammar.
Consider the Paper: The type of paper you use can affect the overall impression of your memo. Choose paper that is appropriate for the message and the recipient. A high-quality cardstock conveys a more formal impression than a sticky note.
Think about Presentation: Even a simple handwritten memo can be visually appealing. Use neat writing, clear formatting, and perhaps a small doodle or embellishment to add a personal touch (if appropriate).
Be Mindful of Confidentiality: While handwritten memos can be more secure than digital messages in some cases, avoid including highly sensitive information that could be easily compromised.

Conclusion

While digital communication is undoubtedly convenient, the handwritten memo offers a valuable alternative in specific situations. By embracing the personal touch, informality, and attention-grabbing nature of handwritten notes, you can enhance internal communication, strengthen relationships, and convey messages with greater impact. Choose your moments wisely, write clearly, and let the simple act of handwriting add a unique and memorable dimension to your workplace communication.