6 Types of Follow Up Letters & When to Send Them

Introduction

Follow up letters are an important part of the communication process. They provide a way to remind the recipient of an earlier communication, while also providing a chance to follow up on an issue or action. In today’s world, there are many different types of follow up letters, each of which has its own specific purpose. This article will provide an overview of the six most common types of follow up letters and when they should be sent.

Thank You Letter

A thank you letter is a follow up letter sent to thank someone for something they have done. This could be a job interview, a favor, or a gift. This type of letter should be sent as soon as possible after the event or action in order to show appreciation for the gesture. It should be written in a friendly and courteous manner.

When to Send:

The thank you letter should be sent as soon as possible after the event or action. Generally, it should be sent within 24-48 hours of the event.

Follow Up Letter After a Job Interview

A follow up letter after a job interview allows the candidate to reiterate their interest in the position and to thank the interviewer for their time. This type of letter should provide additional information on the candidate’s qualifications and skills. It should also express enthusiasm and reiterate the candidate’s interest in the position.

When to Send:

The letter should be sent within 24-48 hours of the interview. If the employer has requested that the candidate follow up with a phone call, then the letter should be sent after the call.

Follow Up Letter After a Sales Call

A follow up letter after a sales call is used to thank the customer for their time and to reiterate the benefits of the product or service. This type of letter should provide additional information on the product or service and should also express enthusiasm and interest in the customer’s needs.

When to Send:

The letter should be sent within 24-48 hours of the sales call. If the customer has requested that the salesperson follow up with a phone call, then the letter should be sent after the call.

Follow Up Letter After a Business Meeting

A follow up letter after a business meeting is used to thank the other parties for their time and to reiterate the purpose of the meeting. This type of letter should provide additional information on the topics discussed and should also express enthusiasm and interest in continuing the relationship.

When to Send:

The letter should be sent within 24-48 hours of the meeting. If the other party has requested that the sender follow up with a phone call, then the letter should be sent after the call.

Follow Up Letter After a Rejection

A follow up letter after a rejection is used to thank the recipient for their time and to reiterate the sender’s interest in the position. This type of letter should provide additional information on the sender’s qualifications and skills. It should also express gratitude and appreciation for the opportunity.

When to Send:

The letter should be sent within 24-48 hours of the rejection. If the employer has requested that the candidate follow up with a phone call, then the letter should be sent after the call.

Follow Up Letter After a Conference

A follow up letter after a conference is used to thank the other parties for their time and to reiterate the purpose of the conference. This type of letter should provide additional information on the topics discussed and should also express enthusiasm and interest in continuing the relationship.

When to Send:

The letter should be sent within 24-48 hours of the conference. If the other party has requested that the sender follow up with a phone call, then the letter should be sent after the call.

Conclusion

Follow up letters are an important part of the communication process. They provide a way to remind the recipient of an earlier communication, while also providing a chance to follow up on an issue or action. This article has provided an overview of the six most common types of follow up letters and when they should be sent.