How to Write a Quotation Letter Email Samples

What is a Quotation Letter?

A quotation letter, also known as a quote letter, is a type of correspondence that is used to gain a better understanding of the cost of services or products. Quotation letters are generally sent by businesses who have been asked to provide a quote or estimate for a particular service or product. The letter outlines the exact cost of the service or product and may also include other important details such as delivery times, payment terms, and legal disclaimers.

Tips for Writing a Quotation Letter

When writing a quotation letter, there are a few key tips that should be followed:

• Be clear and concise when outlining the cost for the service or product.
• Include any additional fees or costs that may be applicable.
• Provide a timeline for delivery or completion of the service or product.
• Include any payment terms that are applicable.
• Include any legal disclaimers that may be applicable.

Example of a Quotation Letter

Below is an example of a quotation letter:

Dear [Name],

Thank you for contacting [Company Name] for the services you require. After reviewing the scope of the project, we are pleased to provide the following quote:

Service/Product: [Service/Product]
Cost: [Cost]
Delivery Time: [Delivery Time]
Payment Terms: [Payment Terms]

Please note that this quote is valid for the next [time period] and is subject to change after that date. If you have any questions or would like to proceed with the quote, please do not hesitate to contact us. We look forward to working with you.

Sincerely,
[Name]
[Company Name]

Conclusion

In conclusion, a quotation letter is a type of correspondence used to provide a quote or estimate for a particular service or product. It is important to be clear and concise when writing a quotation letter, and to include any additional fees, delivery times, payment terms, and legal disclaimers that may be applicable. Following the tips and example provided above will help ensure that your quotation letter is professional and accurate.