Moving To A New Office Checklist

Wednesday, August 24th 2022. | Sample Templates

Moving To A New Office Checklist – Office moves always start with excitement. The thrill of a bigger space, improved facilities or a better location is definitely the reason companies expand into new space. But after all your searching, endless tours, lease agreements and finally signing the papers, the real work begins.

First, you need a comprehensive relocation plan that will help guide your organization through physical moves and ensure business continuity.

Moving To A New Office Checklist

Moving To A New Office Checklist

While no course of action is easy or perfect, the sooner you start planning, the better the transition will be. That means bringing in your core players who can carry the load to ensure that as few balls fall as possible. There are other things too – you need to arrange movers (or arrange new furniture and equipment), move your computers and data to a new location, and move your company’s business phones and Internet services to a new office. In preparation for any disruptions or delays in service, you should create a timeline for the move and provide your new contact details to your customers, vendors, partners and associates.

Corporate Moving And Commercial Relocation Checklist In Texas

Once your deadline is defined, it’s time to give notice to your current landlord so they can prepare to show your place to new prospects.

Before you put everything on the truck, take every important item in your company’s inventory so your team will have what they need when you open the store. With that information in stock, take another tour of the new location. This will help you plan ahead for what to order and plan your new equipment budget.

Most commercial leases include known damages and necessary repairs outside of the building situations, which means you’ll want to oversee the damage repairs before you occupy the property — whether you pay for it yourself or the landlord does it. Buildout progress and timelines for completion should be clearly defined, but getting regular updates from the landlord and/or contractor will give you better insight into the project’s current status.

Preparing your key business coordinators for ongoing planning is essential – perhaps the most important step in the process. Make sure every key client and partner is prepared and aware of the move and your change of address. inform them of possible changes or improvements to your Services as a result of the action; You should also make sure they know when, where and how to reach you, whether by mail or in person.

It Departments’ Checklist For Relocating Office & It Infrastructure

Second, your IT team should have a plan for the office move, ensuring critical systems and data are ready and accessible to employees on day one. Network and system testing should be completed prior to the move, so giving your IT team a specific timeframe to access the new facility will ensure a smooth transition.

Once you’ve established your timeline and covered the logistics, it’s time to inform your staff of the move and prepare them for the shiny new location. They will have a lot of questions, so gathering details about travel options, parking availability, building accessibility and new features will help inform them better about the upgrade. Your team will likely be more excited about the office move than you are, but it’s important to give them as many details as possible. Where are they sitting? What arrangement? When can we see the new location? What new features will we see? These are important details to provide to your employees once you are ready.

If you’re like any other business, you probably get a lot of mail, phone calls, and visitors. Update your online directory listings, process address changes with USPS, UPS and FedEx, and contact your trusted customers and partners so they don’t show up at your old address after you vacate the premises. .

Moving To A New Office Checklist

Now that you’ve figured out your system’s critical equipment (computers, networking, furniture, etc.), a great way to update or stabilize your company’s office environment is to familiarize yourself with the details of your new space. . If that means moving your artwork (safely and insured) or replanting your plants, those details should be fine-tuned with your office manager or coordinators.

Office Move Check List

After you’ve held a company-wide meeting to let your employees know the details of the move and take questions, give everyone a detailed briefing on their first day at the new office. This helps them plan their trip and what to expect from their first day in a new place, with a sense of security on the trip. It doesn’t need to be detailed, but should include any new building or office procedures implemented as part of the move.

If you haven’t already, the best way to prepare your movers and IT team for the new office layout is to create a new floor plan and seating arrangement. Each workstation should be exactly as each employee left it, and the plan should include details of each individual’s desk settings to avoid headaches one day.

Expensive or sensitive equipment should be properly packed to avoid any damage during moving. Also, freight elevators, trucks and doors must be protected from accidental damage during transit. As each moving truck is loaded, you must closely monitor the position of the movers and check the contents of the cargo. Then, on your last day at the old office, security/door keys and passes should be collected from each employee while handing out credentials to the new facility.

Once you’ve unloaded everything onto the trucks and moved it, it’s time to make sure you didn’t miss anything. Make sure the old location is functional, clean and functional, and report any discrepancies to your current landlord. Finally, the bill of lading (usually included as a condition in the mover’s contract) must be finalized before closing shop at the old location and moving to the next location.

Office Moving Checklist [free Infographic]

Congratulations! You’ve accomplished a huge feat in moving to a new place, and now it’s time to celebrate. Whether you choose to host a move-in day luncheon or christen the occasion with champagne (or both), it’s a memorable time in your company’s history and one to cherish. We leave the party planning up to you.

John is VP of Sales, where he leads broker relationships and sales. Before becoming VP of Sales, he was the company’s regional director. John has over 25 years of experience in the commercial real estate industry. Previously, John was a commercial real estate broker with The Norman Company in Seattle, WA. So you’re switching offices…now what? Here are some tips to make the transition to a new office space and location as smooth as possible.

Moving an office can be a hassle, but it doesn’t have to be. To help ensure your office move is as stress-free as possible, we’ve put together a quick office move checklist to help you stay on track and avoid costly mistakes.

Moving To A New Office Checklist

Select your moving day. Depending on how big your business is, this may take more than a day or two. Plan accordingly, and if you’re not sure, allow more time than you think.

Tips To Make Moving Easier

Once you’ve found a new location and negotiated your new commercial lease, be sure to give your landlord at least 30 days’ notice. Review your current lease for your company’s specific contractual obligations.

Companies that move prices: Spend some time getting quotes and availability from different companies; This is one of the biggest moving expenses. Make sure your movers are bonded and insured.

Notify the post office of your move so your mail is delivered on time, and print order or address labels so you can notify anyone who needs to know about the move.

Order new letterhead, business cards, invoices and official company documents with your updated address.

New Workstation Checklist

Get enough keys or access cards from your new landlord. Make sure everyone who needs one has one for moving day.

Distribute new keys and access cards to those who need them before moving day and collect old keys and cards and return them to your landlord.

Make sure movers know where everything is going; If possible, appoint a responsible person or post signage informing them.

Moving To A New Office Checklist

By creating and sticking to a detailed moving checklist, you’ll ensure the process goes smoothly, and it’ll make for a smooth transition for your company and your employees, and keep the move on track. Any kind of movement is scary. Moving your office can make even the most organized business owners feel overwhelmed and unsure of where or when to begin. The biggest cost of office relocation

Great Moving Checklists [checklist For Moving In / Out] ᐅ Templatelab

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