Job Candidate Rejection Letter Samples

What Is a Rejection Letter?

A job candidate rejection letter is a document sent by an employer to an applicant who has been unsuccessful in the job application process. As the name suggests, the letter is written to inform the candidate about their unsuccessful application. The letter should explain why the candidate is being rejected, as well as how the hiring process has been conducted. This can be a difficult letter to write, and it is important to be considerate when informing candidates of their unsuccessful application.

Why Should You Write a Rejection Letter?

When you receive a job application, you are essentially asking someone to invest a considerable amount of time and effort in applying for the position. As such, it is important to provide feedback to the applicant, even if it is to inform them that they have not been successful. A rejection letter is a way to provide closure to the candidate, allowing them to move on to other opportunities.

What Should You Include In a Rejection Letter?

When writing a job candidate rejection letter, you should ensure that you include all of the relevant information. This should include:

• The reason for the rejection
• Thank the applicant for their time
• Provide information about the hiring process
• Express appreciation for their interest in the position
• Include contact information for any further inquiries

Examples of Job Candidate Rejection Letters

Here are some examples of job candidate rejection letters that you can use as a template for writing your own rejection letters:

• Example 1:

  Dear [Applicant Name],

  Thank you for applying for the [Position] at [Company]. After a thorough review of your application, we have decided to move forward with another candidate.

  We appreciate your interest in the role and the time you took to apply.

  If you would like more information about the hiring process or have any further questions, please do not hesitate to contact us.

  Sincerely,
  [Name]
  [Position]
  [Company]

• Example 2:

  Dear [Applicant Name],

  Thank you for applying for the [Position] at [Company].

  We appreciate the time you took to complete the application and submit your resume. After a thorough review of your application, we have decided to move forward with another candidate.

  We wish you the best of luck in your job search and thank you for your interest in the position.

  Sincerely,
  [Name]
  [Position]
  [Company]

• Example 3:

  Dear [Applicant Name],

  Thank you for applying for the [Position] at [Company].

  We appreciate the time and effort you put into your application and we wish you the best of luck in your job search. After a thorough review of your application, we have decided to move forward with another candidate.

  If you have any further questions, please do not hesitate to contact us.

  Sincerely,
  [Name]
  [Position]
  [Company]

Conclusion

Writing a job candidate rejection letter can be a difficult task. It is important to be considerate and provide feedback to the applicant, even if they have been unsuccessful. A well-crafted rejection letter will provide closure to the candidate, allowing them to move on to other opportunities. It is also important to include all of the relevant information in the letter, such as the reason for the rejection, contact information for any inquiries, and an expression of appreciation for their interest in the position.