How To Make A Work Schedule For Employees

Saturday, September 3rd 2022. | Sample Templates

How To Make A Work Schedule For Employees – Even before the remote work explosion, scheduling employees was difficult. According to the human resource software consultancy Matchr, managers can spend up to eight hours a week creating the next week’s schedule. Now that so many employees are working from home and elsewhere, optimizing schedules is even more difficult.

Giving employees more control over their schedules is a win-win. The interactivity of online work schedule apps makes it easy to update employee availability and track time in schedules or clocks right from your mobile device. It also helps managers or business owners redirect up to 80% of their time to more productive tasks.

How To Make A Work Schedule For Employees

How To Make A Work Schedule For Employees

If you’re looking for an app that can keep everyone on the same page—and save you some time—check out this list of seven great work schedule apps.

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Used by massive healthcare providers like Kaiser Permanente, Humanity is an excellent mobile app for any business in the service industry. In addition to healthcare, call centers, hospitality businesses, and restaurants all use human resources to optimize employees.

A top-rated app for both iOS and Android, a major benefit of Humanity is its ability to predict your company’s staffing needs. The platform claims that its flexible and rule-based programming creates a flawless schedule while taking into account a wide variety of requirements for employees.

“One of the biggest problems humanity has solved is gathering all planning-related data into a single tool. We’ve eliminated the need for spreadsheets, which are cumbersome to find, often out of date, and require a lot of manual time to use.”

Another workforce management app that simplifies the creation of staff schedules, Sling (recently acquired by Toast) lets you use schedule templates and alerts to manage multiple employee schedules at once.

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The scheduling tool sends alerts when you double schedule someone, and helps you reduce no-shows and late arrivals with employee shift tracking. Sling has a news feed feature that keeps everyone up to date, and employees can sign up for the shifts they want to work that best fit their schedules.

“[Sling] is great for team messaging, individual messaging, keeping employees in the loop via ‘News Feed,’ tracking PTO requests and detailed labor expense tracking.

Sling also lets you add employee time off and “unavailable” slots to the schedules you build, an important scheduling feature for people who work from home. Built-in messaging allows you to organize team communication by call or by project.

How To Make A Work Schedule For Employees

Makes it incredibly easy to schedule work events like interviews and meetings. The platform streamlines the process of finding when people are available to meet. Users easily program the mobile app with accessibility, so there are no schedule overlaps. It even leaves gaps between meetings to make sure you get a breather.

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Are you planning a meeting with a remote or hybrid worker? Send the invitation to each team member by email and let them choose the most convenient time. Or use the Meeting Poll feature to poll everyone at their preferred time. The app’s automation adds the event to the calendar you use. (has integrations with most major platforms, including Google Calendar.)

“[is] excellent for finding meeting times to collaborate with partners inside and outside the company. [It] avoids all the back and forth email trying to schedule calls.

Also lets you check the availability of contractors and clients, so you can schedule sales calls or meetings with suppliers at times that work for everyone. You can even host multiple people at the same time for training sessions or webinars.

Small businesses with a location that need free job scheduling software should consider Homebase. It focuses on shift occupations such as food service, retail, hospitality, medicine and veterinary. The free basic version of Homebase includes timesheets, employee schedules and messaging functionality. Other price levels add paperless (and spreadsheet-free) payroll, team communication and HR functions.

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Managers use a drag-and-drop interface to build employee schedules and then share them via text message or email. Homebase’s workforce management tool provides insight into labor costs by tracking employee hours and overtime. The platform works well with other business tools, with integrations with POS systems including Clover, Square and Lightspeed.

“Home Base makes it easy for [shift changes] to happen. It’s as easy as finding the shift, clicking a button to find a sub and then selecting other employees. It even goes so far as to show who available that day or already working to make it even easier.

Homebase can also provide end-to-end HR functionality. In addition to scheduling, payroll and communications, the platform offers tools to post on job boards and manage applications, help new hires e-sign onboarding forms, implement compliance and submit tax documents.

How To Make A Work Schedule For Employees

Service providers with hourly or shift-based workers can use Shiftboard ScheduleFlex as an online job scheduling platform. (Shiftboard also offers SchedulePro for manufacturing-centric companies.) Features include automated employee scheduling, schedule distribution, shift swapping, push notifications, two-way text messaging, mobile device clock, and more.

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The platform allows on-site and off-site employees to enter time via mobile app, QR code, call and other options. The app’s scheduling features help employees organize PTO and other time-off requests, shift changes and search for qualified subordinates. Users can also send alerts and messages via email or text directly from the app.

“[Shiftboard] solves the problem of updating more people at the same time. When staffing needs increase, speed is key in communication.

Shiftboard ScheduleFlex allows you to manage all employee schedules, whether full-time, part-time, contract, project-based, hourly, remote or volunteer. The app manages all staff details including certifications, skills and performance reviews. ScheduleFlex also has integrations for a number of business software solutions such as Oracle, QuickBooks, ADP and Paychex.

Connecteam is an employee scheduling app for large and small businesses with remote workers. The app’s user-friendly interface makes it easy to assign and distribute employee schedules quickly.

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When managing essential employees on site, this app clocks their GPS location as they clock in and out for time tracking. It also allows them to accept, reject and check for shift scheduling.

A message board feature allows people to make status updates throughout the day. Employees can even add team planning attachments like photos, videos and notes when needed, so everyone stays updated in real time, no matter where they are.

“I can keep my team up to date with current events with the update feature. I love broadcasting updates to my team. I have yet to find an app as user-friendly as Connecteam.”

How To Make A Work Schedule For Employees

Another great tool for the service industry, HotSchedules offers a high degree of visibility and control when organizing employee schedules. This app also uses timesheet templates and a drag-and-drop interface that makes claiming employees easy.

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Employees can view their schedules, hourly and hourly through the app. They can also change shifts or retrieve open shifts directly from the phone, while managers track all schedule changes in real time.

“HotSchedules is a fantastic way to keep all employees’ schedules/time off organized. I also like how staff can change their schedules. If someone needs to call, they can pick up someone else’s shift, and the shift doesn’t fight with a call or a no-show.

HotSchedules also collects labor costs and sales data from your POS system, making it easy to determine the busiest times and staff accordingly. Interactive features such as messages and polls allow you to communicate with your team members and ensure they are healthy enough to work – a particularly important factor these days.

In addition to saving time, work schedule apps are better for keeping business owners organized. Pen-and-paper plans become messy, complicated and wasteful. They can also be lost or misplaced.

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Many of the scheduling apps on this list track requested time off, sick days, and breaks, so you can stay compliant with the law and up-to-date on what your employees need. With the wide variety of apps out there, it’s easy to find one that suits your business.

You probably already know your pain points when it comes to work schedules. If you don’t, take the time to survey them. Are you most concerned with planning meetings that all team members can attend? Do you follow staff schedules when they work different shifts?

Find the app that best suits your needs. If some apps work, try them out – a number of them have free trial options.

How To Make A Work Schedule For Employees

If you find the right planning software for your business, you will save time and money, and you will reduce stress – both for you and for your employees.

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Thad is Content Marketing Manager at When you’re not sharing planning and productivity insights, you’ll find him hiking trails with the family or playing bass with a powerhouse pop band.

Enter your email and once a month we’ll send you our best time-saving articles, videos and other resources. If you are still creating the work plan by hand with a pencil and a piece of paper, you are wasting valuable time and energy that could be spent on training employees,

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